How to edit the Agenda layout of ProductivityPlus?

Headlines in this article

• About ProductivityPlus Agenda
• Pre-requisites 
• How to create and edit an Agenda design working with ProductivityPlus?
• How can I access and modify the Agenda design?
• What specific slides do I need for the Agenda design to work?
• What specific groups do I need on these slides for the Agenda design to work?
• What specific tags do I need inside these groups for the Agenda design to work?
• How to edit the Agenda design?

About ProductivityPlus Agenda

The Agenda feature from Templafy ProductivityPlus enables you to create an automated structure within your presentations. With this tool, you will be able to create two different levels of sections and add different options (responsible person, duration, time-slot...).

Pre-requisites 

How to create and edit an Agenda design working with ProductivityPlus?

By default, if there are no Agenda design in the presentation, clicking on the Agenda icon will create one for you. We recommend doing this in order to modify its design as it is easier to edit what exists than to create everything from scratch.

How can I access and modify the Agenda design?

In order to access the edit mode of the Agenda design, a design needs to be existing in the presentation (see above how to create a default design).

1. Go in the slide master view
2. Go on an Agenda slide (“SP TOC” or “SP Divider”)
3. Select “Edit Agenda Layout” in the Agenda drop-down menu

What specific slides do I need for the Agenda design to work?

For the Agenda feature to work as expected, we need (a) specific slide(s) in the Slide Master that will instruct the tool to use the design of that layout.

The specific slides required can be:

1. Same design for the Table of content and the divider slides (“Workshop” Agenda): the required slide is “SP TOC”
2. One design for the Table of content and one design for the divider slides: the required slides are “SP TOC” and “SP Divider”
3. One design for the Table of content and several designs for the divider slides: the required slides are “SP TOC”, “SP Divider 1”, “SP Divider 2”, etc. This option is less recommended as it will make your presentation heavier by creating new layouts in the Slide Master.

What specific groups do I need on these slides for the Agenda design to work?

Now that we have the slides created, we need to ensure that the relevant groups are set up as well.

“SP TOC”, the following groups are expected:

• SP Agenda Section
• SP Agenda Section Highlight
• SP Agenda Subsection
• SP Agenda Subsection Highlight

“SP Divider”, the following groups are expected:

• SP Agenda Section
• SP Agenda Subsection

What specific tags do I need inside these groups for the Agenda design to work?

All groups should contain the following tags to work with all the Agenda options:

• Section title: <TEXT> This tag is mandatory in each and every group/agenda slide in order for the feature to work
• Section number:
  • <N> for Arabic number 1, 2, 3 (Default).
  • <R> for Roman numeral I, II, III.
  • <RL> for lower-case Roman numeral i, ii, iii.
  • <A> for alphabetic character A, B, C.
  • <AL> for lower-case Alphabetic character.
• Responsible person: <RESPONSIBLE>
• Time-slot: <TIMESLOT>
• Duration: <DURATION>
• Page number: <P> 

If an option (tag) is not set up in only one of the required groups, an error message will pop up on your screen. If an option needs to be usable by the end-user, it needs to be set in each and every group/agenda slide.

How to edit the Agenda design?

Basic design changes

1. Go in the master view
2. Select one of the Agenda layouts
3. Click on “Edit Agenda Layout” in the Agenda drop-down menu
4. Make the desired edits (font, size, alignment, color etc.)
5. Click on “Update Agenda” in the Agenda drop-down menu

Advanced design changes

Group-specific design

"I would like to have a rectangle showing up when my users are creating sections, but not when they create subsections."

In general, whatever item is part of one of the Agenda groups will show up when that group is called. Which means that if I add a rectangle to the group “SP Agenda Section”, it will show up as soon as I will create a section.

1. Go in the slide master view
2. Go on an Agenda slide (“SP TOC” or “SP Divider”)
3. Select “Edit Agenda Layout” in the Agenda drop-down menu
4. Ungroup the required group
5. Create and design the rectangle
6. Select the rectangle and the elements you ungrouped in step 4
7. Group all these items together
8. Rename the group to the correct group name

Limit the display of an option

“On my divider slides, I do not want to see the responsible person option. However, I would like to have it displayed on the table of content.”

As we mentioned previously, for an option to work, the tag must be set in each and every group and Agenda slides. In general, to make an option invisible on one layout, the tag needs to be set to “no font”.

1. Go in the slide master view
2. Go on an Agenda slide (“SP TOC” or “SP Divider”)
3. Select “Edit Agenda Layout” in the Agenda drop-down menu
4. Set to “no font” the tag <RESPONSIBLE> from all groups on SP Divider slide(s)
5. Select “Update Agenda” in the Agenda drop-down menu to get back to the normal view

Deactivate an option from the Agenda

“I do not want my users to be able to add a responsible person on the Agenda.”

In general, to disable an option (or more than one option) from the Agenda - to have it “grayed out” - the relevant tag(s) needs to be deleted from all the agenda groups and slides.

1. In the normal view
2. Open the Agenda pane and untick the options that you would like to delete
3. Update the Agenda
4. Go in the slide master view
5. Go on an Agenda slide (“SP TOC” or “SP Divider”)
6. Select “Edit Agenda Layout” in the Agenda drop-down menu
7. Remove the tag <RESPONSIBLE> from all groups and agenda slides
8. Select “Update Agenda” in the Agenda drop-down menu to get back to the normal view
9. Hit “Update Agenda” to reflect the changes

Known limitations

Relevant articles