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How to edit your email signature

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About this article

This article is explaining how you can edit your email signatures in Outlook. Sections in this article: 

 
  • This end-user guide is for Outlook add-in on PC, Outlook Online web add-in, and Outlook on Mac/PC web add-in (Office 365 Outlook version 16.56 or later is required on Mac).

 

How to edit your email signature in Outlook add-in on PC

  1. Open Outlook application on your PC
  2. On the Home tab, navigate to Edit Email Signatures



  3. Click on Manage User Profiles to edit any User Profile fields you wish to edit
  4. Your new signature will be generated and previewed, once you click Save and Close

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Microsoft Limitations on Outlook add-in

Email signatures can only be applied according to settings within Outlook. 

Email signature first reply and meeting invites.png

 

 
  • Email signatures can be configured for New messages and Replies/forwards.
  • Email signatures cannot be configured on only the first reply or automatically enabled for calendar and meeting invites.

 

How to edit your email signature in Outlook Online and Mac/PC web add-in

  1. Open Outlook Online in your browser or Outlook for Mac/PC web add-in
  2. Click New message
  3. Open Templafy task pane
    • Click Email Signatures in the ellipsis menu below the email body in Outlook Online
    • Click Email Signatures in the ellipsis menu above the email body in Outlook for Mac/PC web add-in
  4. Navigate to the ellipsis menu in the task pane and click on Manage user profiles
  5. Click on Edit
  6. Edit your user profile
  7. Click on Save

Outlook Online exampleEdit_profiles.gif

 

 
  • Edits to the email signature may take a few seconds to apply.

 

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