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How to delete data sources and data source items?

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About this article

This article will explain how to delete a data source and items within data sources. The content of a data source may be used in the user profile, a template, an email signature, or as a reference in another data source. 

Prerequisites

 
  • Admin access to Templafy tenant in Hive
  • Email Signature or Library module enabled

 

How to delete a data source?

  1. Go to Resources section in Admin Center
  2. Click on the Data Source
  3. Click on the ellipsis menu
  4. Hit Delete in either of the two locations, highlighted below:

    mceclip0.png

 

Limitations when deleting a data source

 

Used in the user profile

A data source cannot be deleted, if it contains items being used in a user profile field.  The referenced item from the data source must be deleted in order to be able to delete the data source itself.

 

Used as a reference in another data source

A data source (1) cannot be deleted if it's being used as a reference from another data source (2). The data source (2) must be deleted first in order to be able to delete the data source (1).

 

Used as a reference in the Library

A data source cannot be deleted, if it contains the data source is being used in a template or asset.  The referenced item from the data source must be deleted from the template/asset in order to be able to delete the data source itself.

 

How to delete a data source item?

  1. Go to Resources section in Admin center
  2. Click on the Data Source
  3. Click on 'Open data source' in either of two locations shown in the screenshot in the 'How to delete a Data Source' section
  4. Once in the data source, select the item you want to delete
  5. Click Delete in either of the two locations highlighted below:

delete_items2.png

 

Limitations when deleting a data source item

 

Used in the user profile

A data source item can be deleted when used in a user profile. However, the end-user will require to update their user profile to reflect the changes:

  • Required field: users will be prompted with an incomplete user profile
  • Non-required field: the field will become empty, users won't be prompted to update their user profile

 

Used as a direct reference in an email signature component

A data source item cannot be deleted when being used as a direct reference in an email signature component by using the DataSource[] function. To delete the data source, the reference in the email signature part must be deleted first.

 

Used as a reference in another data source

A data source (1) cannot be deleted if it's being used as a reference from another data source (2). You need to delete that data source (2) first. Additionally, if a data source field (A) is referred by another data source item (B), the item (A) cannot be deleted from the data source

 

 
  • Keep in mind that in addition to the references mentioned in the Admin Center, the data source and its items might still be used in dynamic templates and assets

 

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