Email signature for Google Workspace Gmail

About this article

In this article, we will explain how email signature works in Gmail (Google Workspace) in the browser.

Prerequisites

The default user profile is complete
Applies to Gmail in the browser (Google web portal) only

How to get the email signature in Gmail?

If you administrator has set up Templafy Email signatures for Google Workspace, the email signature should automatically be included in the email when writing emails in Gmail.

Navigate to Gmail in a browser
Create a new email or reply/forward an email
The email signature will automatically be appended to the email

If the email signature isn't appended to new emails in Gmail, make sure the default user profile is completed.
There is only 1 template of signature supported (Gmail signature limitations)
- There is no difference between new & reply signatures.
- There is no difference between internal & external signatures.
- There is no support for multiple user profiles per account.
For reply/forward emails, Google will append the signature at the bottom of the thread by default, this can be changed in Gmail settings by ticking the checkbox Insert this signature before quoted text in replies and remove the “–” line that precedes it.
Email signatures sent in mobile (Only Gmail iOS app) will append after being sent.
There is a limit of 10k characters per signature.
The images within the signature are referenced and not attached.

How to edit the information in the email signature for Gmail?

To edit the information contained in the email signature, the default user profile must be updated.

Managing user profiles

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About this article

Prerequisites

How to get the email signature in Gmail?

How to edit the information in the email signature for Gmail?

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