How to insert AI Text into a PowerPoint presentation

This article explains how to insert AI text into a PowerPoint presentation. AI smart fields introduces Generative AI (plain and formatted text) as source for placeholders.

Included functionalities

The following functionalities are included:

• The AI text smart field generates text content based upon a prompt template and connected model and knowledge.
• Formatting of text generated by the AI prompt template using markdown.
• For each of the AI generated placeholders an Office Comment is added in PowerPoint with a citation that the content was generated with help of AI.

AI Text examples

Example 1

In this example the 'Rephrase' prompt template is used. In PowerPoint the user types a text and the output is a rephrased text. In the Admin Center the 'Rephrase' prompt template contains the instructions below:

1. In PowerPoint create a new template.
2. On the Form tab, click + Add question.
3. In the Type field select Text. In the Question title field type 'Title'.
4. Click Add to form.
5. In the Type field select Text. In the Question title field type 'Product info'.
6. Set the Textbox height to '5'.
7. Click Add to form.
8. On the Template tab, expand Form responses and click 'Title'.
9. In the template select the 'Click to add title' placeholder, then click Add to template:
   
10. In the template select the 'Click to add subtitle' placeholder.
11. On the Template tab click + Add smart field, then click AI Text:
    
12. Fill in the following values:
    
    
    • Display name: 'Product information'.
    • Prompt template: Select 'Rephrase' in the dropdown.
    • Message: {{Form.Product_info}}.
13. Click Add to template. The result looks like this:
    
    
    

    Tip To add more placeholders, open the Slide Master view and select a layout. Then on the Slide Master tab, click Insert Placeholder and select a Content or Text placeholder (for using AI Text):

14. Save the template and upload it to the Admin Center.
15. Open the template as an end-user and enter a title and product information:
    
16. When Open in PowerPoint is clicked, Templafy AI will rephrase the text. The result looks like this:
    
    
    

    Important Keep in mind that the next time you create a new presentation the result can be different text! Next to the thumbnail a comment icon (marked red) is shown. When selected, the Comments task pane is opened. This is to inform the end-user that the content on this slide was generated by Templafy AI (marked green):

Example 2

In this example the 'Virtual Cook' prompt template is used. This is a custom created prompt template that contains the instructions below:

1. In PowerPoint create a new template.
2. On the View tab, click Slide Master.
3. Right-click the Two Content Layout and click Duplicate Layout:
   
4. Right-click the new (duplicate) layout and click Rename Layout. Rename '1_Two Content' to 'One Content'.
5. Delete the left 'Click to edit Master text styles' placeholder.
6. In the right 'Click to edit Master text styles' placeholder, set the font size of the first level to '20' (optional: change the font sizes of the other levels accordingly). The result looks like this:
   
7. Click Close Master View.
8. On the Home tab, click New Slide and insert One Content as new slide:
   
9. Delete the first slide. The result looks like this:
   
10. In the 'Click to add title' placeholder type 'Recipe'. The result looks like this:
    
11. Optional: add a background image, so the result looks like this:
    
12. On the Form tab, click + Add question.
13. In the Type field select Text. In the Question title field type 'Ingredients'.
14. Set the Textbox height to '3'.
15. Click Add to form.
16. In the template select the 'Click to add text' placeholder.
17. On the Template tab click + Add smart field, then click AI Text.
18. Fill in the following values:
    
    
    • Display name: 'Recipe'.
    • Prompt template: Select 'Virtual Cook' in the dropdown.
    • Message: Write a recipe with these ingredients: {{Form.Ingredients}}. The maximum length of the text must be 30 words and include the word "chef"..
    • Render as Markdown: Enabled.
19. Click Add to template. The result looks like this:
    
20. Save the template and upload it to the Admin Center.
21. Open the template as an end-user and enter ingredients in the Recipe field, for example 'salt, flour, eggs, milk':
    
22. When Open in PowerPoint is clicked, Templafy AI will create a recipe. The result looks like this:
    
    
    

    Important If in step 14 the option Render as Markdown would have been disabled, then the result would look like this: So instead of the markdown being rendered, the result shows the markdown instructions like the asterisks (**) and dashes instead of bullets. So in general, to make sure your presentation looks nice, enable Render as Markdown.