Following Microsoft’s announcement of releasing the Outlook roaming signatures feature, this article covers how it impacts Templafy.
Overview
The Outlook roaming email signature feature enables users with a Microsoft 365 or Outlook.com account to sync their Outlook signature across their different devices. For instance, when you create your own Outlook signature in your Office PC 1, then this signature will also be available in Outlook in your Office PC 2, if you have one.
NoteIf a client is hosting their own Exchange Server, the feature will not be applicable. |
Impact on Templafy
No action is needed on the client-side. Templafy email signature solutions operate as follows:
- VSTO Add-in: Package disables roaming signature feature.
- Web Add-in: APIs suppress roaming signature feature.
- Email Signature Server: Not impacted by roaming signature feature.
Comparison of Templafy and Outlook Roaming Signatures
| Features | Templafy Email Signature Solutions | Outlook Roaming Signatures |
|---|---|---|
| Centrally managed and distributed signatures | ✔ | Only entails signature creation, not management of signatures |
| Support for all mail clients and devices (including mobile/tablets) | ✔ | Only supports Outlook on Windows |
| Dynamic signatures based on whether the recipient is internal or external | ✔ | |
| Signatures automatically inserted based on rules | ✔ | |
| Scheduled signature campaigns | ✔ | |
| Microsoft Entra ID synchronization (user details automatically added to signatures) | ✔ | |
| Delegation of email signature design and management to specific people or teams | ✔ | |
| Conversion of plain text emails to HTML format (Mobile signatures look the same as ones sent from PC) | ✔ | |
| Unified signature design across the entire company | ✔ |
NoteOutlook Roaming Signatures only transfers the user's default signatures. |
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