How to add, edit, or delete terms for Corporate Terminology?

About this article

Corporate Terminology is available via Productivity tab in the Admin Center and allows controlling the language used by employees. The admin can set undesired words to either be autocorrected or be flagged to users to ensure they are using the correct wording in their correspondence.  In this article, we will explain how to add, edit or delete terms for Corporate Terminology. 

• 'Prefer' and 'Avoid' terms
• How to add a new term?
• How to edit an existing term?
• How to delete a term?

Prerequisites

'Prefer' and 'Avoid' terms

You can decide whether certain terms should be 'Preferred' or Avoided'.

In order to get the full understanding of the guides below, we recommend reading the article 'What is Corporate Terminology?' explaining in more detail the two important concepts of Prefer and Avoid terms.

How to add a new term to Corporate Terminology?

1. Navigate to the Productivity tab in the Admin Center
   
   
   
   
2. Click New term
3. In the Type dropdown, select Prefer or Avoid
4. In the Term tex field, add the term that should be preferred or avoided
5. Optionally, provide an explanation in the Reason text field 
   The reason will be displayed to end-users when using Check in PowerPoint
6. For a Prefer term, check or uncheck Autocorrect these terms in Microsoft Office
   This option is not available for Avoid terms.
7. Provided the Related terms 
   • Related terms with Prefer and Autocorrect these terms in Microsoft Office checked: the Related terms will be autocorrected in Office application as the user types.
     
     
     
     
   • Related terms with Prefer and Autocorrect these terms in Microsoft Office unchecked: the Related terms will not be autocorrected in Office but will be displayed as suggestions when using the "Spelling and Grammar" functionality in Office applications.
     
     
     
     
   • Relatedterms with Avoid: If the user utilized the Avoid term and runs Check, the Relatedterms will be suggested as alternatives
     
     
8. Repeat the above steps as many times as required to create all the desired Prefer or Avoid terms
9. Click Publish and Confirm
   
   

How to edit an existing term?

1. Select the term that should be edited
2. Perform the required edits in the details panel
3. Click Save
4. Click Publish and Confirm
   
   

How to delete a term?

1. Select the term that should be deleted
2. In the details panel, click Delete and Confirm
3. Click Publish and Confirm

Related articles