Corporate Terminology and Microsoft Office

Corporate Terminology hooks into already existing features of Microsoft Office, to leverage already existing workflows for correcting and spellchecking. The terms added to the Templafy administration as Prefer term, will be added to the Microsoft Office dictionary and (if specified in the administration) to the Microsoft AutoCorrect.

This article explains how we interact with these tools and some of the quirks and limitations that also come with them.

Microsoft Office dictionary

Adding words to the dictionary will result in these words not being underlined in red while working in Office. Additionally, these words will be suggested when using 'Spelling and Grammar' in Office applications.

For example, Templafy isn’t a word being part of the default Office dictionary and is underlined in red when being used inside Office.

Adding Templafy to Corporate Terminology will result in the Office dictionary recognizing Templafy as a valid term and stop underlining it in red in documents being created by the end-users.

Read more about Office dictionary here: Add or edit words in a spell check dictionary.

• The Prefer term will no longer be underlined in red in Office.
• The terms and spelling to be corrected will be suggested when running “Spelling and Grammar” in Office applications.

Microsoft AutoCorrect

You can additionally choose to add the term to Microsoft AutoCorrect using the Automatically correct these terms checkbox available for Prefer terms in the Admin Center. This will result in certain words being automatically corrected while the user types. One scenario where you might have seen Office AutoCorrect in action is when the first word of a sentence is automatically capitalized.

For example, some of our users are writing Tempalfy instead of Templafy. Adding the term Templafy to Corporate Terminology as a term you prefer, and specifying that you want Tempalfy as a term to be corrected would result in users being corrected to Templafy as they type the misspelled word.

You can add additional misspellings to be auto-corrected eg. Tempafly, to make sure all the ways a term is usually miss-spelled will be picked up.

Microsoft AutoCorrect and different casing of the same word

Microsoft AutoCorrect has its own behavior when it comes to the same word using different casing:

• Any term or spelling to be corrected starting with a lowercase will instruct Word to autocorrect ANY CASING of that related term to the Prefer term.
• Any term or spelling to be corrected starting with an uppercase will instruct Word to autocorrect ONLY THIS ITERATION OF THE WORD to the Prefer term, other casing won’t be automatically autocorrected (only applicable to the first letter of the word, adding uppercasing within the word will be the same scenario as starting with a lowercase).
• If you have two terms or spelling to be corrected, one starting with an uppercase, one starting with lowercase, it will instruct Word to autocorrect ANY CASING of that related term to the Prefer term.

Where will this take effect?

This will take effect in all the Office applications that use the Microsoft Office dictionary, and AutoCorrect today, being:

• Word, PowerPoint, Excel, Outlook and OneNote.

How are the dictionary and AutoCorrect updated?

Clicking Publish in the Admin Center will trigger Templafy Desktop to add/edit/delete these words with the next Templafy Desktop update performed on the end-user’s PC through Corporate Terminology plugin. 

• Office Dictionary: CUSTOM.DIC will be created (or modified if already existing) in  \AppData\Roaming\Microsoft\UProof to inject the Prefer terms.
• Autocorrect: .alc files will be created (or modified if already existing) in \AppData\Roaming\Microsoft\Office to inject the required terms to autocorrect.

Troubleshooting tips