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What is Offline templates?

This article gives an overview of the Offline templates module. 

  Prerequisites

  • Library module enabled.
  • Offline templates module enabled.
  • Templafy Desktop 3.4.51 or above.
  • Library VSTO add-in 7.1.79 or above.
  • Space owner access to the Templafy tenant.

What is Offline templates 

The Offline templates module allows users to access selected templates regardless of whether they are connected to the internet not. The selection is made by admins who have the ability to choose a limited number of templates to be made available locally on the user's PC. This helps to ensure the creation of on brand documents even when users do not have internet access. 

Number of templates available offline

The Offline templates module allows admins to enable up to 5 templates per document type (i.e. 5 documents, 5 presentations and 5 spreadsheets) per Space. Respective of file size limitations for document uploads to the library, the combined file size limit of all offline documents per Space is 750 MB.  

In addition to templates chosen from the library, blank templates will also be made available offline:

  • If a default template has been set in the library configuration, this template will be distributed.
  • If no default template is chosen, a Templafy version of the Office blank template will be made available instead.
  • It is not possible to disable the offline availability of blank templates. They are distributed to users by default.
  • Blank documents do not count towards the Offline templates limit of 5 templates per library per Space. 

How to get an overview of offline templates

  1. Go into the Documents, Presentations or Spreadsheets library.
  2. Select any template. 
  3. Navigate to the Settings tab. 
  4. Under Offline availability select View offline documents (presentations/spreadsheets):
    ViewOfflineDocuments.png

    This provides Space owners an overview of all offline templates per template library per Space:
    OverviewOfflineDocuments.png

    This option does not show templates from other libraries or other Spaces in the tenant (e.g. viewing offline templates in the Documents library will show all offline documents in this Space).

      Important

    • Offline templates are only available for PC. Offline templates does not work for Mac, Office Online, Google Workspace or Citrix. 
    • Only templates in the template library can be made offline. Assets in the asset library (e.g. slides, text elements, images) are not supported. 
    • Offline templates has limited support for documents containing Dynamics.
library template offline offline template
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