About this article
Corporate Terminology hooks into already existing features of Microsoft Office, to leverage already existing workflows for correcting and spellchecking. The terms added to the Templafy administration as a
Prefer term, will be added to the Microsoft Office dictionary and (if specified in the administration) to the Microsoft AutoCorrect.
This article explains how we interact with these tools and some of the quirks and limitations that also come with them.
- Microsoft Office dictionary
- Microsoft AutoCorrect
- Where will this take effect?
- How are the dictionary and AutoCorrect updated?
- Troubleshooting tips
Microsoft Office dictionary
Adding words to the dictionary will result in these words not being underlined in red while working in Office. Additionally, these words will be suggested when utilizing “Spelling and Grammar” in Office applications.
Templafy isn’t a word being part of the default Office dictionary and is underlined in red when being used inside Office.
Templafy to Corporate terminology will result in the Office dictionary recognizing
Templafy as a valid term and stop underlining it in red in documents being created by the end-users.
Read more about Office dictionary here:
Add or edit words in a spell check dictionary (Link to Microsoft)
Preferterm will no longer be underlined in red in Office
- The terms and spelling to be corrected will be suggested when running “Spelling and Grammar” in Office applications
You can additionally choose to add the term to Microsoft AutoCorrect utilizing the
Automatically correct these terms checkbox available for
Prefer terms in the Admin Center. This will result in certain words being automatically corrected while the user types. One scenario where you might have seen Office AutoCorrect in action is when the first word of a sentence is automatically capitalised.
For example, some of our users are writing
Tempalfy instead of
Templafy. Adding the term
Templafy to Corporate Terminology as a term you prefer, and specifying that you want
Tempalfy as a term to be corrected would result in users being corrected to
Templafy as they type the misspelled word.
You can add additional misspellings to be auto-corrected eg.
Tempafly, to make sure all the ways a term is usually miss-spelled will be picked up.
Microsoft AutoCorrect and different casing of the same word
Microsoft AutoCorrect has its own behavior when it comes to the same word using different casing:
- Any term or spelling to be corrected starting with a lowercase will instruct Word to autocorrect ANY CASING of that related term to the
- Any term or spelling to be corrected starting with an uppercase will instruct Word to autocorrect ONLY THIS ITERATION OF THE WORD to the
Preferterm, other casing won’t be automatically autocorrected (only applicable to the first letter of the word, adding uppercasing within the word will be the same scenario as starting with a lowercase).
- If you have two terms or spelling to be corrected, one starting with an uppercase, one starting with lowercase, it will instruct Word to autocorrect ANY CASING of that related term to the
Where will this take effect?
This will take effect in all the Office applications that use the Microsoft Office dictionary, and AutoCorrect today, being:
- Word, PowerPoint, Excel, Outlook and OneNote
How are the dictionary and AutoCorrect updated?
publish in the admin will trigger Templafy Desktop to add/edit/delete these words with the next Templafy Desktop update performed on the end-user’s PC through Corporate Terminology plugin. NB.: The automatic update in Templafy Desktop only happens ones every 24 hours, so it might take this long before end users experience the changes.
- Office Dictionary:
CUSTOM.DICwill be created (or modified if already existing) in
\AppData\Roaming\Microsoft\UProofto inject the Prefer terms.
NB.: CUSTOM.DIC is a global dictionary that serves all languages.
.alcfiles will be created (or modified if already existing) in
\AppData\Roaming\Microsoft\Officeto inject the required terms to autocorrect.