Text section

About this article

In this article, we will explain how to use the Text section of the Productivity tools. 

• Apply the default text box format to text boxes
• Apply margins to a text box
• Apply auto-size options
• Activate/Deactivate word-wrap
• Increase/Decrease line spacing
• Split text box
• Merge text boxes
• Split tables into text boxes
• Swap the text between two text boxes
• Footnotes
• Set the language for all the text in the presentation

 

Apply the default text box format to text boxes

1. Select the text box that you would like to apply the default text box format to.
2. Click on apply default text box format button.

Notes: the default text box is searched in the following order: A hidden shape in the Slide Master named TextBox. The body placeholder in the Slide Master. If nothing is found, the PowerPoint default will be inserted.

 

 

Apply margins to a text box

1. Select the text box you would like to apply margins to.
2. Click on text margins button.
3. Set the desired margins.
4. Click Ok.

 

Apply auto-size options

1. Select the shape(s) you would like to edit.
2. Click Auto-size button.
3. Click on the desired option

   

 

Activate/Deactivate word-wrap

1. Select the shape(s) you would like to edit.
2. Click word-wrap button.

The word-wrap button will be highlighted if the word-wrap is activated on the selection.

 

Increase/Decrease line spacing

1. Select the text box, shape, or paragraph you would like to edit.
2. Click on Increase line spacing or Decrease line spacing button.
   • Increase line spacing will increase the line spacing of the selection (0.125)
   • Decrease line spacing will decrease the line spacing of the selection (0.125)

 

Split text box

1. Select the text box you would like to split.
2. Click on Split text box button.

Every paragraph contained in the text box will become separated text boxes. The text formatting will be kept.

 

 

Merge text boxes

1. Select the text boxes you would like to merge together.
2. Click on Merge text box button.

All text boxes will be merged in one single text box. The text formatting will be kept. The ordering logic is top left to bottom right.

 

 

Split tables into text boxes

1. Select the PowerPoint table you would like to split.
2. Click on Split table to text boxes button.

 

Swap the text between two text boxes

1. Select the two text boxes you would like to swap.
2. Click on swap text button.

The text formatting will be swapped but the alignment.

 

 

Footnotes

1. Place the cursor where you would like to insert your footnote in the text.
2. Click on Footnote button.
   • Add a footnote reference will be added where your cursor is and to the footnote area for direct editing.
   • Update your footnotes will be updated.

Footnotes are sorted automatically in order of appearance (top left to bottom right). With every click on Add or Update, the footnotes are synchronized.

 

 

Set the language for all the text in the presentation

1. Click on Set Proofing Language button.
2. Select the desired language.

Clicking on "Configure" in the drop-down menu will allow you to add additional proofing languages.

 

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