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How to use tags in Libraries

About this article

This article will guide you step by step through the process of tagging different templates and asset types. 

 

Prerequisites  

 

 

Why use tags? 

Tagging is a powerful tool, that can help users get quicker access to the content they are looking for. The tags added via the Admin Center become keywords for Templafy search. When tagging your templates and assets, we recommend taking into consideration how the search works for end-users: How to use the search in Libraries?

Also, it is possible to enable/disable automatic AI tagging for the Pictures Library.

 

 
  • The character limit on tags is 1024
  • The tag itself must be more than 2 characters long

 

How to use tags

To start tagging files, access the Admin Center via the WebApp and access the desired Library selection/folder.

  1. Click on the selected file to enable to File Editor View
  2. Add/Edit your tags
  3. Click Save

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For PowerPoint templates and assets (Presentations, Slides, Slide elements), it is also possible to tag the individual slides. To add tags on individual slides of a presentation:

  1. Click on the selected file to enable to File Editor View
  2. Add/Edit your tags
    • In the Details tab, you can add presentation tags that will be applied to all slides in the presentations
    • In the Slides tab, you can add slides tags that will only be applied to a selected slide
  3. Click Save

library2.gif

 

When using the search function, the tags will appear at the bottom of the search suggestion list along with a tag icon on the left side of the suggestion (3). 

  • Blue (1): Users search query
  • Yellow (2): Asset name suggestion
  • Red (3): Asset tag suggestion

 

 
  • For Slide and Slide elements, both the name and tags in the “Details” and “Slide” tabs will be suggested to end users when searching

 

Re-use existing tags

A tag added to any Template or asset can be reused in the same space and will be available from a dropdown in an alphabetical order. Up to 50 tags will be suggested at a time.

re-use.png

 
  • AI tags on images are excluded from the tag suggestions

 

Related articles

 

 

library tag tagging
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