This article will explain the different roles and access levels available on a Templafy tenant on Hive. The four roles are tenant user, tenant admin, tenant owner, and space owner.
ImportantAssigning, editing, or revoking access rights to the Templafy tenant will take up to 5 minutes to be reflected. |
End-user access
Depending on what has been made available on the Templafy tenant, tenant end-users will be able to, but are not limited to:
- access Templafy in browser (WebApp & Email signature).
- access application in Office programs and Office Online.
- manage and add personal User Profiles.
NoteBy default, tenant users cannot access the Admin Center unless they are Space owners. |
Admin Center access
Tenant admin, tenant owner, and space owner can perform any tenant users' actions mentioned above. Additionally, they can all access the Admin Center.
Account section
| Action | Tenant owner | Tenant admin | Space owner |
|---|---|---|---|
| Edit account information | ✔ | ✔ | |
| View and edit billing information | ✔ | ✔ | |
| View assigned Partner | ✔ | ✔ | |
| Edit Partner checkbox | Information Security only | ||
| Assign Partner | Templafy System Admin Group only | ||
| Edit authentication Method | ✔ | ✔ | |
| Edit security tab | ✔ | ✔ | |
| Edit API keys tab | ✔ | ✔ |
Users section
| Action | Tenant owner | Tenant admin | Space owner |
|---|---|---|---|
| View users | ✔ | ✔ | |
| Invite users | ✔ | ✔ | |
| Remove user access | ✔ | ||
| Edit expiration date | ✔ | ||
| Assign/Remove Owner rights | ✔ | ||
| Assign/Remove Admin rights | ✔ | ||
| Create user groups | ✔ | ✔ | |
| Edit user profile form | ✔ | ✔ |
Modules section
| Action | Tenant owner | Tenant admin | Space owner |
|---|---|---|---|
| View modules | ✔ | ✔ | |
| Activate/Deactivate modules | Templafy or Partner only | ||
| Target the distribution of Check, ProductivityPlus, and Email Signature | ✔ |
Spaces section
| Action | Tenant owner | Tenant admin | Space owner |
|---|---|---|---|
| View Spaces | ✔ | ✔ | ✔ |
| Add/Edit/Cancel spaces |
✔ (All spaces) |
✔ (assigned spaces only) |
|
| Manage space owners |
✔ (All spaces) |
✔ (assigned spaces only) |
Library configuration section
| Action | Tenant owner | Tenant admin | Space owner |
|---|---|---|---|
| Change Library names | ✔ | ✔ | |
| Upload, download, delete templates | ✔ | ✔ | |
| Enable/Disable AI tagging |
✔ |
✔ | |
| Enable/Disable Template Libraries | ✔ | ✔ | |
| Enable or disable macro-enabled spreadsheets | ✔ |
Library content insights section
| Action | Tenant owner | Tenant admin | Space owner |
|---|---|---|---|
| Access the library content insights page |
✔ (assigned spaces only) |
Libraries section
| Action | Tenant owner | Tenant admin | Space owner |
|---|---|---|---|
| Perform all actions in library management |
✔ (assigned spaces only) |
||
| Review feedback on content |
✔ (assigned spaces only) |
Integrations section
| Action | Tenant owner | Tenant admin | Space owner |
|---|---|---|---|
| Perform all actions in library management | ✔ | ✔ |
Email Signatures section
| Action | Tenant owner | Tenant admin | Space owner |
|---|---|---|---|
| Manage email signature components | ✔ | ✔ | |
| Edit email font settings | ✔ | ✔ | |
| Add/Remove email domains |
✔ |
✔ | |
| View email signature settings | ✔ | ✔ | |
| Edit email signature settings | ✔ | ✔ |
Office add-ins section
| Action | Tenant owner | Tenant admin | Space owner |
|---|---|---|---|
| Download Templafy Desktop MSI | ✔ | ✔ | |
| View Templafy add-in configuration | ✔ | ✔ | |
| Edit Templafy add-in configuration | Templafy or Partner only | ||
| View third-party add-ins | ✔ | ✔ | |
| Upload third-party add-ins | Templafy or Partner only | ||
| Edit third-party add-ins | Templafy or Partner only | ||
| Validate third-party add-ins | Information Security only | ||
| Approve third-party add-ins | Information Security only | ||
| Activate third-party add-ins | Templafy or Partner only | ||
| View settings | ✔ | ✔ | |
| Edit settings | Templafy or Partner only |
Resources section
| Action | Tenant owner | Tenant admin | Space owner |
|---|---|---|---|
| Manage data sources | ✔ | ✔ | ✔* |
| Manage external data sources | ✔ | ✔ |
Note* Space owner has by default view only access to data sources with permissions to create new ones. They can only manage them when they are granted such access through the restricted access feature. |
Productivity section
| Action | Tenant owner | Tenant admin | Space owner |
|---|---|---|---|
| View Productivity settings | ✔ | ✔ | |
| Edit Productivity settings | ✔ | ✔ | |
| Manage colors | ✔ | ✔ |
AI Assistant section
| Action | Tenant owner | Tenant admin | Space owner |
|---|---|---|---|
| Perform all actions in AI Assistant | ✔ | ✔ |
Template Designer
| Action | Tenant owner | Tenant admin | Space owner |
|---|---|---|---|
| Access and configure Dynamics | ✔ | ✔ | ✔ |
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