How to create email signature parts

This article explains Email Signature manager, and the four main components that constitute it. You will learn how to create an email signature, a campaign, a tag line or a legal disclaimer, and how to edit their settings.

Creating Signatures Using Signature Designer

Step 1 - Select Signature Template

1. Navigate to the Email signatures section of the Admin Center.
2. Click on Signatures.
3. Click on the Create button. 
4. Provide a name to the signature and select a template.
5. Click Next.

Step 2 - Add Signature Content

1. Select a field and click the pencil icon.
2. Fill in the field value by manually typing in the desired binding or static text OR by searching for dynamic tags:
   • Click on the magnifying glass icon and use the search to link the field to user profile or data sources information.
3. Click Done.
4. Repeat for all fields that would be part of the signature.
5. Click Next.  

Step 3 - Add Signature Font

1. In the Font dropdown, select the desired web safe font that should be applied.
2. In the Font size dropdown, select the overall font size.
   • Small: 8 - 9pt.
   • Medium: 9 - 10pt.
   • Large: 10 - 11pt.
3. In the Font color section, select the desired color or enter the desired HEX code.
4. Click Next.

Step 4 - Add Signature Details

1. In the Email type dropdown, select which email message the signature should target:
   • All emails.
   • New emails only.
   • Reply and forward emails only.
2. In the Recipients dropdown, select who the signature should target:
   • All recipients.
   • External recipients only.
   • Internal recipients only.
3. Optionally, provide a validity period for the signature.
4. Click Save & Close.

You will now be redirected back to the Signatures page with the new signature set to inactive and selected. Make sure to:

• Set the desired target users and domains.
• Reorder the signatures to reflect desired priority.
• Activate the signature.

Creating Campaigns Using Campaign Designer

Step 1 - Select Campaign Template

1. Navigate to the Email signatures section of the Admin Center.
2. Click on Campaigns.
3. Click on the Create button. 
4. Provide a name to the campaign and select a template.
5. Click Next.

Step 2 - Add Imagery and Customize Spacing

1. Fill in the Image field(s) by manually typing in the desired binding, uploading static image(s), OR by searching for dynamic tags:
   • Click on the magnifying glass icon and use the search to link the field to user profile or data sources information.
2. Set the dimensions of the image(s).
3. Repeat Step 1 for the URL and Alt text fields.
4. Customize the spacing before, after, and between banners (if using more than 1 image).

Step 3 - Add Campaign Details

1. In the Email type dropdown, select which email message the campaign should target:
   • All emails.
   • New emails only.
   • Reply and forward emails only.
2. In the Recipients dropdown, select who the signature should target:
   • All recipients.
   • External recipients only.
   • Internal recipients only.
3. Optionally, provide a validity period for the signature.
4. Click Save & Close.

You will now be redirected back to the Campaigns page with the new campaign set to inactive and selected. Make sure to:

• Set the desired target users and domains.
• Reorder the campaigns to reflect desired priority.
• Activate the campaign.

Creating Tag Lines and Disclaimers

1. Navigate to the Email signatures section of the Admin Center.
2. Click on Tag Lines or Disclaimers.
3. Click on the Create button. 
4. Fill out the information the required information:
   1. Name.
   2. Audience.
   3. Message type.
   4. Valid from/to date.
      • The validity period will be applied following the time zone selected in the settings. 
5. Click on Next.
6. Make the desired edits in the HTML editor.
7. Once done, click Finish and then Close on the next dialog box that opens.
8. You will now be redirected back to the signature part page with the signature part set to inactive and selected.
9. Set the preferences:
   • Signature Priority.
   • Target users/groups and domains.
10. The campaign can now be activated.